PA/Office Coordinator | Television & Entertainment Juggernaut

PA/Office Coordinator | Television & Entertainment Juggernaut

Job Title: PA/Office Coordinator | Television & Entertainment Juggernaut
Contract Type: Permanent
Location: NSW
Salary: $52,000k base
Reference: 867407
Contact Name: Garth Saville
Contact Email:
Job Published: June 20, 2019 15:15

Job Description

About Them

One of the world's most prolific Television/Entertainment organisations have a phenomenal opportunity available a for a highly engaging & meticulous PA/Office Coordinator to join their team

If you're looking to work in a fast-paced & creative culture, then this is the place to be.  

This ongoing contract will essentially suit someone who can provide all levels of basic PA support whilst also ensuring responsibility for the day to day running of the office... in short, they need an absolute superstar who can wear many hats.   

Day to Day
  • Extensive diary management for the Executive team
  • Travel coordination for the team
  • Liaising and corresponding with industry contacts
  • Oversee general expenses for Senior Management 
  • Oversee day to day operations of the office; including (but not limited to) coordinating guests, answering phones, mail collection, couriers, office supplies, catering and clean-up.
  • Provide basic administrative support to the Head of Production, Director of Scripted Development, Executive Producer and Head of Business Affairs including diary coordination, travel arrangements and credit card reconciliations.
  • Manage meeting room bookings and assist with admin requests for all Sydney based staff, contractors and visiting employees as requested.
  • First point of contact for all enquiries internally and externally related to  employees, contractors and projects.
  • Management and reconciliation of petty cash, invoices, expense claims.
  • Manage Work Experience and Internship requests and placements.
  • Manage materials, submissions and registrations for awards, festivals and conferences.
  • Update company details online and in print materials e.g. Website, IMDb, The Production Book, Facebook
  • Provide clips and screeners to internal and external parties as requested. 
  • Liaise with Office Services Manager and IT to ensure the smooth running and maintenance of the office.
  • Work with Employee Resource Groups to organize and coordinate staff engagement activities.
You'll Need

  • Experience and a passion for working in a busy and demanding office environment.
  • Attention to detail, ability to multi-task, problem solve and work quickly but accurately under pressure.
  • Experience professionally maintaining a busy and changing schedule.
  • Strong understanding of financial operations – processing expenses, invoices, advances, billing etc.
  • Excellent verbal and written communication skills.
  • The ability to deal confidently and effectively with a wide range of people in person and on the telephone.
  • Displays ability and initiative to work unsupervised.
  • Excellent organisational skills with ability to prioritise work, meet deadlines and respond flexibly to rapidly changing priorities.
  • Managing relationships – able to build and maintain effective working relationships with a range of people.
  • Proficient with MS Office and Mac.

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