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Executive Assistant to COO | 12 Month Contract

Executive Assistant to COO | 12 Month Contract

Job Title: Executive Assistant to COO | 12 Month Contract
Contract Type: Permanent
Location: NSW
Industry:
Salary: $90,000k base
Reference: 865966
Contact Name: Garth Saville
Contact Email: garth@talentrealised.com.au
Job Published: June 16, 2019 20:30

Job Description

About Them

One of the world's most engaged & forwarding thinking Investment Banks have an opportunity for an Executive Assistant who can support a larger than life COO 

The company are continually setting standards that often leave their competitors behind. The ideal EA for this fantastic 12 month contract will possess a selfless ability to be an extension of their phenomenal COO. 

Note: This is for a 12 month maternity leave contract only 


Day to Day
  • Prioritise & follow-up on issues and concerns involving the COO. 
  • Plan & coordinate the COO's ever-changing schedule. This will involve being a faithful “gatekeeper”, prioritising meetings & manage any scheduling conflicts. 
  • Provide a bridge for smooth communication between the COO & the key stakeholders to the business 
  • Manage all internal & external meetings 
  • Manage all travel (e.g. transportation, accommodations, agenda) based on the COO's travel needs and preferences. 
  • Sort, screen and distribute incoming and outgoing mail for the COO. 
  • Prepare expense reports and manage payments for expense items.
  • Undertake any adhoc personal errands & projects for the MD as directed

You'll Need
  • Minimum of 3-5 years EA exp within Financial Services ESSENTIAL
  • Must possess longevity in past roles. Candidates who have jumped around will not be considered  
  • You'll be exhaustively meticulous
  • Must be adaptable & show initiative
  • Exceptional communication skills both written & verbal are absolutely essential
  • Possessing a warm & engaging persona is paramount.
  • May be required to work long hours from time to time 

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